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JOB POSTING DETAILS
REQUIRED SERVICE: Podcast VA
REQUESTED EXPERIENCE TIER LEVEL: Any
MIN. HOURS/WEEK: 10–40 hours/week (Part-Time to Full-Time, client-dependent)
SHIFT TIME ZONE: Flexible
SHIFT HOURS: Flexible
SHIFT DAYS: Monday to Friday
NUMBER OF VAs: Pooling (Ongoing)
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English (strong written and verbal communication required)
ACCENT PREFERENCE: Level A–B (native or near native accent required)
REGION PREFERENCE: Any
CLIENT INDUSTRY: Podcasting, Media, Content Creation, Coaching, Education, Personal Brands
OVERVIEW
We are actively pooling Podcast Virtual Assistants to support podcast hosts, production teams, media brands, and content creators across a wide range of industries.
Podcast VAs play a critical role in the operational, marketing, and administrative side of podcasting. This role is not limited to editing and does not require on-camera work. Instead, it focuses on keeping podcast workflows organized, consistent, and scalable.
The ideal Podcast VA is process-oriented, detail-driven, and comfortable working across content workflows, often supporting episode production, guest coordination, publishing, promotion, and backend organization.
Candidates may come from related backgrounds such as social media management, digital marketing, content operations, media coordination, or executive/administrative support. Prior podcast experience is a plus but not required.
INTERNAL TRAINING REQUIREMENT
To be considered for active Podcast VA placements, candidates will complete a short, self-paced internal training provided by our company.
This training includes:
- An overview of the Podcast VA role and common client workflows
- Introduction to podcast production and publishing processes
- Exposure to podcast-related AI tools and workflow automation
- Best practices for supporting podcast hosts and media teams
This training ensures all Podcast VAs enter client engagements with a baseline understanding of podcast operations and modern AI-enabled workflows.
KEY RESPONSIBILITIES
Podcast Workflow & Operations
- Support end-to-end podcast workflows including episode scheduling, tracking, and coordination
- Maintain episode trackers, content calendars, and SOPs
- Assist with publishing workflows across podcast platforms
- Ensure episodes move smoothly through each stage of production
Guest & Communication Support
- Assist with guest outreach, scheduling, confirmations, and follow-ups
- Prepare guest onboarding materials and reminders
- Maintain organized records of guest communication and episode status
Marketing & Content Support
- Assist with podcast promotion across social media, email, or websites.
- Repurpose podcast content into written summaries, clips, captions, or promotional posts (training provided).
- Support basic content scheduling and consistency across platforms.
- Help organize and manage content assets (audio files, transcripts, graphics).
Administrative & Organizational Support
- Manage inboxes related to podcast communication
- Maintain clean file structures and shared drives
- Assist with documentation, templates, and workflow improvements
- Support light research and reporting tasks
AI & Tool-Assisted Support
- Use AI tools to assist with show notes, summaries, content repurposing, and workflow efficiency
- Learn and apply new tools as podcast workflows evolve
IDEAL CANDIDATE PROFILE
The ideal Podcast VA:
- Is highly organized and comfortable managing recurring content workflows
- Has strong written communication and attention to detail
- Enjoys working behind the scenes in media or content environments
- Can follow SOPs while also adapting to different client styles
- Is comfortable juggling multiple tasks across content, admin, and coordination
- Is tech-savvy and open to learning new tools and platforms
- Communicates clearly and proactively
Relevant Backgrounds That Translate Well
- Social Media Manager
- Marketing Assistant
- Content Coordinator
- Media or YouTube VA
- Executive Assistant supporting creatives
- Digital Marketing VA
QUALIFICATIONS
- Strong English communication (written and verbal).
- Experience in admin, content, marketing, or media support roles.
- Familiarity with social media platforms and content workflows.
- Comfortable working with calendars, trackers, and task systems.
- Willingness to learn podcast-specific tools and processes.
- Ability to work independently with clear direction and follow-through.
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Task/project management tools (ClickUp, Trello, Notion, etc.)
- Podcast platforms (training provided)
- Social media platforms and schedulers
- AI tools for content and workflow support (training provided)
SUMMARY
- We are building an ongoing pool of Podcast Virtual Assistants to support clients with podcast production operations, content workflows, marketing support, and administrative coordination.
- Candidates will complete a short internal training to gain foundational knowledge of podcast workflows and podcast-related AI tools before being considered for active placements.
- This role is ideal for candidates who enjoy structured content environments, support creative projects behind the scenes, and want to grow their skill set in podcasting and digital media.